Proposals for Interior painting and flooring replacement for Colchester Police Department will be received by the Town of Colchester at the Colchester Town Office Building at 781 Blakely Road, Colchester, Vermont until Thursday, February 20, 2025 at 1:00 PM, at which time all bids will be opened and publicly read aloud. For the complete Contract & Bidding Documents, please visit the Town Website at: http://www.colchestervt.gov/bids.aspx .
Each bid must be submitted in a sealed envelope addressed to the Town of Colchester, Attn: Randy Alemy, Department of Public Works, 781 Blakely Road, Colchester, Vermont 05446. Each sealed envelope containing a bid must be plainly marked on the outside a Bid for PD Paint and Flooring, and should bear on the outside the name of the bidder, and its address. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Owner at address above. The Town Office is open to the public from 8:00am until 4:30pm, Monday through Friday. CONTRACTORS wanting to deliver their bid outside of that timeframe shall utilize the drop box by the front entrance.
CONTRACTOR shall submit the BID FORM, the BID SCHEDULE, the CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS, and a list of 3 references for the bid submission to be deemed complete. All blank spaces for bid prices must be filled in, in ink or typewritten, and the bid documents must be fully completed and executed when submitted. Bidders shall remove and submit the bid documents separate from the volume of CONTRACT DOCUMENTS. A conditional or qualified bid will not be accepted.
In the event there is any discrepancy in the BID SCHEDULE between any price in words, figures, or the extended totals, the price in words shall govern and the extended totals in each case shall be corrected accordingly. No BID will be accepted which does not contain a price for each item in this PROPOSAL.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. A bidder may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 30 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder.
All questions by prospective BIDDERS as to the interpretations of the Bid Documents and Forms, Agreement Documents and Forms, and/or the Standard Terms and Conditions, must be submitted in writing to the OWNER, no later than 4:00pm Tuesday February 11, 2025. An interpretation will be issued to prospective BIDDERS at the addresses given by them no later than five (5) days before the date of opening BIDS. Failure of any BIDDER to receive any such ADDENDUM or interpretation shall not relieve such BIDDER from any obligation under its BID as submitted. All ADDENDA so issued shall become part of the CONTRACT DOCUMENTS.
Prospective bidders and their agents will be permitted to make, at their own responsibility and expense, such investigations over the site of the proposed work as they deem necessary. They must satisfy themselves by personal examination of the locations of the proposed work, and by such other means as they deem necessary, as to the actual conditions and requirements of the work. Inspection trips for prospective BIDDERS must be scheduled in advance with the OWNER for building access and no later than Monday February 10, 2025.